TMF

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 125 offices across 87 jurisdictions, covering 92% of world GDP and 95% of FDI inflow.

As we’re a global company with 12,000 colleagues, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Play a key role ensuring a professional front office experience while supporting administrative functions.

Manage communications, scheduling, and coordination with internal and external stakeholders.

A. Front Desk & Visitor Management

Manage reception duties including greeting visitors, handling inquiries, and issuing visitor passes.

Ensure visitor registration, logbook management, and compliance with ISO requirements.

Handle incoming calls professionally, redirect or take messages where required.

Maintain a clean, welcoming, and functional front desk area.

Manage seating arrangements for in-house visitors

B. Mailroom, Courier & Dispatch Services

Receive, sort and distribute all incoming mail and parcel deliveries.

Handle outgoing courier shipments, maintain logs.

Verify courier invoices and prepare billing information.

Assist with document dispatch and collection to/from clients, bank, etc.

C. Stationery, Pantry & Inventory Management

Source and coordinate suppliers for stationery, pantry and office consumable.

Monitor stock levels, conduct regular stock counts, and ensure timely replenishment.

Process PO requests, verify goods receives, cross-check invoices and liaise with Finance for payment processing.

Fulfil business unit requests for business cards, letterheads, envelopes and stationery items.

D. Facilities & Office Equipment Coordination

Coordinate service requests for water dispensers, printers, lighting, and general office equipment.

Assist in scheduling maintenance, repairs and vendor visits.

Support facility checks, report issues and follow up until resolution.

Compile delivery orders and vendor invoices for Finance submission.

Assist in office improvement or renovation projects when required.

E. Access & Security Administration

Allocate and manage office access cards for new joiners / leavers and visitors.

Manage the distribution, return and recordkeeping of season parking cards.

F. Event & Engagement Support

Assist OA Manager in planning and executing festival celebrations, townhalls, corporate events, departmental functions.

Coordinate suppliers for venue setup, refreshments, AV equipment and event manpower.

Support event setup, logistic and post-event housekeeping.

Organise procurement of festive merchandise and corporate gifts clients and staff.

G. Vendor & Services Provider Management

Oversee tea lady services: monitor attendance and performance.

Escalate issues to vendor or OA Manager as needed.

Maintain strong relationships with building management, security, courier and equipment vendors.

H. Administrative & Operational Support

Provide admin support to HoDs and business units as required

Support internal communications and announcements dissemination.

Undertake any additional administrative tasks assigned by the OA Manager.

• Diploma or equivalent qualification in Business Administration or related field
• Minimum 1–2 years of relevant experience in administrative or receptionist roles
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good command of written and spoken English 
• Strong organisational and multitasking skills
• Good interpersonal and communication skills

Role-Specific:

• Ability to handle front desk operations, calls, and visitors professionally
• Experience in scheduling, calendar management, and meeting coordination
• Ability to manage office supplies, documents, and filing systems
• Basic knowledge of administrative procedures and office management
• Ability to drive for director-related meetings or corporate events is an added advantage.

Pathways for career development 

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF
• Continuous development is supported through global learning opportunities from the TMF Business Academy

Making an impact 

• You’ll be helping us to make the world a simpler place to do business for our clients
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work

A supportive environment 

• Strong feedback culture to help build an engaging workplace
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.