TMF

In TMF we are leading providers of critical administrative services all around the world! Currently we have the best professionals dispersed in over 125 offices located in 87 countries. We have more than 11,000 experts in accounting, tax, payroll and global entity management that are key to the success of multiple international companies worldwide. 

We have been present in Portugal over 5 years, currently we are 75+ colleagues and we keep growing every day!

As an Administrative Assistant - Legal, you will be able to provide support to our international client portfolio in many legal matters.

• Performs a wide variety of admin assignments within the legal department and their respective team.
• Assists with the following tasks: with a variety of activities for the corporate maintenance of the client company; updates and/or prepare official documents, such as minutes, certificates, tax registrations.
• Assists with the incorporation of companies and/or shelf companies; assists with invoicing, handing over of companies files, KYC backlog (open issues), compliance / onboarding process, banking set-ups, digitalization of documents;
•  archive of both physical and digital documents; reception protocols to third parties (to acknowledge the income or outgoing of documents); routine administrative tasks.
•  Assists Team Leader and Account Manager. 
• Establishes, maintains, processes and updates files, records, certificates, and/or other documents; collects documents for signatures and keeps the original versions of the documents in good order;   
• Preparation and filing of all forms to comply/communicate local authorities the corporate/tax information.
• Updates Minutes Book, Shareholders Register and Compliance forms. Keeps the compliance files of the clients of the team duly updated.  
•  Scans, copies and files any and all kinds of documents.  
•  Tasks out of the offices: goes to the notary offices, banks and different authorities’ offices to collect and submit documents and all kinds of forms.  
•  Prepares cover letters, final letters. Arranges for couriers.  
•  Performs miscellaneous job-related duties, as assigned in close relation with the team and the reception. 

• 1 year + of experience in similar roles
• Medium English level (Spoken and written)
• Excellent written and communication skills in Portuguese.
• Proficiency in MS Office package
• Strong team-playing skills
• Quick-learning and flexibility towards changing environments.
• Excellent organization skills and adaptability to a high multitasking environment

Our employees are our number one priority, so these are our top local benefits: 

• Flexible schedule (Entry between 8:00 and 10:00 AM, end time between 5:00 and 7:00 PM) 
• 60% Working from home to distribute as you wish! 
• Home working allowance + economic compensation to build up your home office.
• Full Health insurance. 
• Meal & transportation allowance
• 22 vacation days + Birthday Leave  
• English Lessons with a teacher 
• Casual Dress Code