TMF

The Associate Corporate Services Officer is responsible for providing high-quality corporate administrative service to a complex portfolio of client structures with timeliness and efficiency, and maintaining a strong client relationships. In addition, the Associate Corporate Services Officer provides general assistance to the Team Lead of Corporate Services and supports the overall Corporate Services Team.

• Managing of a complex portfolio of clients
• Communicating in a professional and client-minded manner with clients, advisors and third parties
• Preparing board resolutions and shareholders resolutions for client companies
• Preparing minutes of meetings of the board of directors and of meetings of the shareholders for client companies
• Preparing account opening forms and bank transfer orders for client companies, and arranging for follow up with the bank
• Supporting the Compliance Department during the onboarding process and the customer lifecycle
• Preparing and amending documents (e.g. agreements, powers of attorney, periodical reports and certificates) for client companies
• Arranging for proper and timely sending of correspondence by email, fax, mail and/or courier
• Handling of telephone calls with clients, advisors and third parties and taking messages where appropriate
• Co-ordinating client services with colleagues (from other departments and offices), advisors and third parties
• Co-operating with and arranging for the completion and keeping up to date of KYC-information
• Filing and archiving of documents and information in appropriate files and software and ensuring completeness and compliance of the client files;
• Accurate registration of time spent during working day
• Co-operating with the issuing of invoices
• Co-operating with the obtaining of payment from debtors
• Updating the client database to include all information on client companies (e.g. status shareholders meeting and contact details)
• Maintaining the client database on an ongoing basis

• Possession of a valid Swiss work permit or work authorization is a requirement for this position
• Swiss Law degree (BLaw or MLaw) with experience in corporate law or corporate services or Paralegal with extensive of experience in corporate law or corporate services
• Strong self-management and organizational skills
• Client service oriented mindset
• Team-player
• Strong and professional communication skills in English, both verbally and in writing. Additional fluency in French and/or German is a strong advantage.
• Working knowledge of MS Office 365 – Outlook, Excel, Word, PowerPoint
• Demonstrates strong accountability by meeting individual goals and KPIs while ensuring accurate and timely timekeeping.
• Able to work independently with a minimum of supervision
• Builds and maintains collaborative relationships across teams and geographies, contributing to a positive and inclusive work environment.
• Acts with integrity, respect, and professionalism, consistently upholding the organization’s values and ethical standards.
• Adapts well to change, remains composed under pressure, and thrives in a fast-paced, dynamic environment.
• Applies sound judgment to solve problems and make decisions independently and efficiently.
• Shows a commitment to continuous learning by proactively seeking feedback, identifying development opportunities, and deepening business understanding.

• Remote working policy: 2 days of homeworking per week
• An exciting opportunity in an international company
• Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
• A career within an ever-evolving market
• Flat hierarchies with direct contact to management and international exchange