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General Information

Job ID
35271
Location
St Helier, Jersey
Work Types
Full Time
Categories
Capital Markets, Client Corporate Secretarial, Entity Management, Funds


We never ask for any kind of payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment or asked to make a purchase, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted through our official channels.


About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 125 offices across 87 jurisdictions, covering 92% of world GDP and 95% of FDI inflow.

As we’re a global company with 12,000 colleagues, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.


Discover the Role

The successful candidate will play a key role in our capital markets team, providing administration services to a portfolio of capital markets vehicles across a wide range of underlying assets including CLO’s, SRT and Real Estate Backleverage structures. This role will be a visible one both within the business and to external parties, so the ability to communicate successfully with external parties, clients and internal stakeholders is vital to the role. They will work closely with the Manager and Director and will be expected to build a strong relationship with the team’s key clients, managing and ensuring the optimum delivery of services.


Key Responsibilities
  • Board / Shareholder meeting attendance / Board communication / Minute taking / drafting / circulation / approval / filing;
  • Drafting of Board / Shareholders minutes and written resolutions;
  • Statutory register validation / sign off;
  • Undertake company liquidation / dissolution process;
  • Undertake limited partnership establishment / termination process;
  • Document & Transaction document review
  • Cash management responsibilities
  • Assisting the Associate Directors and members of the management team with the Business Acceptance Committee process for new client entities; 
  • Building a strong relationship with the team’s key client through regular and open dialogue and the timely completion of key tasks;
  • Developing and building relationships with the client’s key touch points;
  • Supervising junior team members;
  • Ensuring the day to day company secretarial duties of client entities are undertaken, whilst adhering to all statutory and regulatory requirements;
  • Management of client deliverables through own contribution and assisting the Managers and Directors with the allocation of work across client teams, including absence management;
  • Identifying areas for development of senior administrators / administrators and trainees;
  • Supporting the Managers and Directors in managing the adequate resourcing of the client teams, including undertaking recruitment interviews;
  • Deal with queries from auditors on controls and providing back up where needed;
  • Acting as mentor to any team member requiring general support and guidance;
  • Actively managing and developing the client relationship including meeting attendance, involving some travel to client offices;
  • Managing (both within the team and opposite the client) the content of client specific Action trackers and execution of deliverables to agreed timescales;
  • Support best practice and adoption of uniform process and procedures across the team.  Including contributing towards the content and accuracy and promotion of the use or and reference to the companies Intranet;
  • Working with other assistant managers and managers across the business to further enhance the efficient delivery of a high-quality service to develop the controls for the administration teams;
  • Undertake and contribute towards objective setting and regular performance appraisals. Including giving, receiving and acting upon feedback on individuals and team performance;
  • Adhere to group policy on complaints, internal procedures and encourage others to do the same;
  • Liaising with the clients and their advisors to understand complex issues especially in relation to compliance with partnership agreements, accounting standards and any other document relating to the relevant Fund/Structrue;
  • Hold signing responsibilities in line with current Group Policy; and
  • To assist and contribute towards Group or Team projects as required.

Key Requirements
  • Ideally 5+ years’ experience in a similar Funds or Capital Markets environment;
  • People management experience is highly desirable;
  • Proven client relationship management skills and a focus on client service and the achievement of excellence;
  • Presentation, negotiation and influencing skills;
  • Company secretarial, accounting, audit, cash management, transactional review knowledge;
  • Strong grasp of commercial, legal, regulatory and operating principles;
  • Excellent time management and organisation skills are essential;
  • Skilled communicator in English language, both written and spoken;
  • Previous experience of software packages such as outlook, excel, databases and word are essential

What’s in it for you?

Pathways for career development

  • Work with colleagues and clients around the world on interesting and challenging work;
  • We provide internal career opportunities so you can take your career further within TMF;
  • Continuous development is supported through global learning opportunities from the TMF Business Academy;

 

Making an impact

  • You’ll be helping us to make the world a simpler place to do business for our clients;
  • Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work;

 

A supportive environment 

  • Strong feedback culture to help build an engaging workplace;
  • Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best

We’re looking forward to getting to know you!