TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 12,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

The Company Management Assistant will support the Global Entity Management (GEM) team in Budapest. 

This team provides Hungarian corporate legal/secretarial, entity management, and governance-related services to an international client portfolio. 

The role involves ensuring high-quality and efficient entity management assistance and administration. This includes managing documents and databases, as well as maintaining standard GEM services.

• Support the Hungarian Global Entity Management Team in various administrative tasks.
• Handle GEM service delivery-related documents, both paper-based and online filing and archiving.
• Support and execute GEM services, such as registration and maintenance at the authorities and other corporate secretarial tasks. 
• Conduct the process of bank account opening and related services for clients and assist with related KYC / UBO documents.
• Manage the legalization of documents (notary, apostille), organize the translation of corporate documents by external vendors for clients, and obtain trade register extracts.
• Update and ensure the maintenance of client databases, trackers, and internal entity management tools.
• Support processes and document management tasks related to registered seat and delivery agent services.
• Support the signing of GEM service-related documents with TMF’s representatives and stakeholders.
• Coordinate document management between clients, external parties, and the GEM team during corporate procedures.
• Provide support and input for internal finance reporting tools. 
• Cooperate with other service lines and internal teams both on a local/international level.
• Assist with local / international Group and GEM projects and process implementation.

• 2-3 years of relevant corporate secretarial assistance or entity management administration experience (a legal diploma is not required).
• Experience in supporting lawyers and an international client portfolio, additionally, paralegal task management is an asset.
• Experience providing high-quality assistance in document management, database maintenance, and various administrative tasks in a timely manner.
• Basic knowledge of Microsoft Office programs, MS Teams, and the capability to learn the usage of TMF’s internal entity management tools and Trade Register.
• Basic understanding of standard Hungarian corporate secretarial and entity management processes is an asset.
• Ability to manage multiple tasks simultaneously for various stakeholders. 
• Detail-oriented, solution-oriented and precise.
• Fluent in English, both spoken and written.
• Team player who can work independently based on general instructions.
• Proactive in service delivery, with a problem-solving attitude, diligence, good task management skills, and a willingness to learn new processes.

• Attractive benefit package - Which includes private health insurance, a high cafeteria allowance, SZÉP card, utilities and car sharing elements.
• Supportive Culture - A pleasant working atmosphere based on teamwork, respect and integrity awaits you. The well-being of our employees, our blame-free culture and cooperation are the basis of our continued corporate success and stability. We also reward our colleagues who adhere to our company values with "Employee of the month" and quarter awards.
• Professional development - In the past year, nearly half of our managers and senior colleagues were appointed internally. Your development will be supported by the exciting work carried out on the daily processes of multinational clients, the cooperation with highly experienced colleagues, and various trainings provided by the TMF Business Academy.