TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all. 

TMF Malaysia is looking for a Corporate Secretarial Assistant to join the team!

• Manage multiple clients with transactional and corporate governance work;
• Respond to general entity management requests, on a day-to-day basis from clients, auditors and internal staff;
• Manage client entity governance data as new clients onboard or exit and as governance data changes from time to time.
• Work with service teams to establish reporting to be pulled periodically from the database to support deadlines.
• Take on special projects (administrative procedures oriented, before authorities).
• Maintain client information databases and Viewpoint to support Entity Management services
• Draft resolutions for the Annual General Meeting as per different jurisdictions.
• Ensuring all Companies Act filings and registrations are made in a timely and accurate manner for the client entities.
• Assisting with entity incorporation and other local registrations and required statutory filings.
• To work simultaneously with various entity and file management platforms.
• Assist with the opening of bank accounts
• Update/maintain client information databases to support Entity Management services
• Support to business for client onboarding process for service delivery and implementation of tools
• Collaboration and coordination of service delivery with local offices, client and client service managers and onboarding teams.
• Expected to use viewpoint, workflow technology and any other technologies/tools that make day to day work more efficient, improve client service for our client or improve accuracy for service delivery

• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
• Excellent verbal and written communication skills. Advanced English verbally and in writing
• Knowledge of Microsoft Office applications
• Self-starter; proactive and solution-oriented
• Detail-oriented, analytical, flexible, and able to adjust easily to changing work demands
• Ability to handle sensitive and confidential information with care and in line with business requirements
• Excellent interpersonal and customer service skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.

• Our offices are easily accessible by public transportation (LRT & Monorail).
• Flexible working arrangements.
• Work with colleagues and clients around the world on interesting and challenging work. 
• We provide internal career opportunities so you can take your career further within TMF.