TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our second structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

As Senior Fund Administrator you will take ownership of key operational activities that support the effective running of our clients’ funds. You will manage board meetings, investor notices, banking transactions and daily client interactions, ensuring that all administrative processes are executed accurately and efficiently.

At this role you will be given opportunity to work remotely anywhere from Poland.

• Manage day to day fund administration tasks in line with client agreements and internal procedures,
• Set up and process banking transactions (payments, receipts, capital calls, distributions) based on instructions and accounting outputs,
• Coordinate and prepare Board Meetings, including agenda packs and accurate minute taking,
• Prepare and send investor notices, including distribution notices, capital call notices and general communications,
• Maintain and update statutory, investor and fund documentation, ensuring accuracy and compliance with regulatory requirements,
• Act as a primary operational contact for clients: respond to queries, manage requests and escalate issues where needed,
• Support the onboarding of new investors and maintain investor registers,
• Liaise closely with internal teams (Fund Accounting, Compliance, Banking etc.) to ensure smooth service delivery,
• Monitor deadlines and deliverables, ensuring timely completion of all administrative tasks.

• Minimum of 3 years’ practical experience as an Fund Administrator (preferably Private Equity),
• Background in Finance, Business, Economics or related field
• Strong understanding of fund operations and governance (board meetings, investor communications, distributions, onboarding, documentation),
• Ability to manage multiple deadlines, prioritize work and maintain high attention to detail,
• Strong communication skills and confidence in dealing with clients and internal stakeholders,
• Comfortable working in an international environment and collaborating with cross-country teams,
• Proactive, organised, and able to operate independently with a sense of ownership,
• Excellent of English (written and spoken).

• Convenient central location of the office
• Stable employment
• Flexi-time and hybrid/remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects