TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Office Administrator will be responsible to provide support to the Head of Business and Sales Support for BII for the monitoring and maintenance of the premises, security, maintenance, services and vendor management of TMF UKI office facilities to ensure they meet the needs of the Organization and its employees in a cost-effective way. 

Leadership and People Management 

• Support the facilities/admin for the Dublin Office to provide support and guidance where required to ensure the smooth running of the office;
• Attend tenants’ meetings where needed and build relationships with the building management team keeping the UKI Facilities Manager informed of any major concerns seeking guidance/support where needed;
• Support the ISO Security Officer to continue delivery of ISO27001, working across the UKI offices ensuring that TMF continue to keep their accreditation.

Operations 

• Support the UKI Manager with the intra-office moves or expansions;
• Support Health and Safety in the offices, including reviewing and updating Health and Safety policies and ensuring they are observed and compliant seeking guidance/support from the UKI Manager;
• Manage relationships with external facilities, maintenance, office suppliers and other vendors;
• To further develop and maintain excellent tenant relationships, ensuring that they receive the highest standards of service in relation to their operational needs and attend tenant meetings as applicable;
• To ensure fire and other evacuations are carried out on a regular basis in accordance with the health and safety requirements. This includes ensuring the emergency plan and related site maps are continually updated within all properties including these managed by reportees, as applicable;
• Support the management of external contractors and overseeing technical works;
• To monitor FM works onsite and liaise with service providers/sub-contractors;
• To manage major work programmes on site, acting as the liaison point for all parties involved.

Financial and commercial Management 

• Support the Head of Business and Sales Support for BII with facilities capital expenditure budget each year;
• Support the negotiation of contracts to optimize delivery and cost saving exercises;
• Develop and implement cost reduction initiatives;
• To ensure the fabric of the building both externally and internally is maintained and serviced to a high standard in accordance with the management contract and agreed budgets.

Client service 

• Build relationships and be the ‘go to person’ for any office related issues;
• Support the UKI Manager with any client service delivery administration.

• Expertise in all MS Office packages (Word, PowerPoint, Excel, and Outlook);
• Substantial prior experience gained within a similar role;
• Excellent understanding of Health and Safety processes and RAMS;
• Excellent written and verbal communication skills;
• Ability to work well under pressure;
• Previous supervisory/Managerial experience;
• IOSH/NEBOSH qualification (highly desirable).

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work;
• We provide internal career opportunities so you can take your career further within TMF;
• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients;
• Through our corporate social responsibility programme, you’ll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace;
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.