TMF

The Office Assistant will be responsible for managing daily office operations, serving as the first point of contact for visitors, and handling communication with clients. The role also includes supporting administrative tasks to ensure smooth and efficient office functioning.

• Welcoming visitors, informing staff with whom the client has an appointment;
• Answering all incoming calls;
• Preparation of courier packages, registered mail and express mail;
• Assisting with flight tickets (bookings, changes), reservation of restaurants, order taxis, making photocopies or other services requested by clients or staff members;
• Assist teams with the organization of meetings: sending internal invitations, booking the rooms in outlook, setting up the required equipment, preparing handouts and attendance lists, ordering and serving meals and drinks, ensuring that the board rooms remains clean and tidy;
• ISO Compliance: Monitor and ensure adherence to ISO standards and regulations. Conduct regular audits, prepare compliance reports, and liaise with the ISO Officer to maintain certification.
• Managing the stock of stationeries, cleaning material, flowers, food and drinks (dealing with the orders, invoices and ensure a sufficient level of stocks);
• Registration and handling of incoming express mail and registered mail and UPS; 
• Forwarding of the mail on the basis of pre-agreed instructions received from the Clients;
• Providing secretarial and administrative support to staff members;
• Preparation of payment instructions, processing and settlement of payments; 
• Handling of incoming invoices (scanning; liaise with external service providers and banks to check cash balance and obtain recommendations or approvals for payments);
• Filing all documentation according to the office procedures; 
• Updating physical and electronic files whenever necessary;
• Coordinating and implementing office procedures within the team;
• Assistance with the invoicing of our client companies;
• Filing of annual accounts with the National Bank of Belgium;
• Filing of the corporate income tax returns;
• Responsible for the archive.

• Dutch or French mother tongue;
• Solid knowledge of English;
• Proficient with Microsoft Office;
• Accountable and organized;
• Relevant working experience is a plus.

• A net representation allowance to optimize the package!
• A net homeworking allowance     
• Hospitalization insurance DKV (children and partner can be affiliated for free)
• Ambulant cost insurance DKV      
• Dental and Eye insurance DKV                              
• Group Insurance with AG Insurance: 5% of annual gross salary (no employee contribution);
• 26 days of paid holiday/annum (20 legal days – 6 extra-legal days);
• 10 days of paid public holidays/annum; 
•  Meal vouchers: 8 EUR/day worked (with the legal minimum of 1.09 EUR employee contribution);
• Eco vouchers: 250 EUR/year fully worked;                      
• A company laptop;                          
• The public transport cost is fully covered!
• Benefits @ work access, where you can get discounts from different brands;
• Online trainings across the globe from our own Business Academy to get to know us and our services better!