TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

The Office Manager and Receptionist will ensure the smooth and efficient running of our office, maintaining an inviting atmosphere and a functional, pleasant workplace for our hardworking team. As the first point of contact for clients and partners, you will represent TMF Group Italy with professionalism and approachability.

• Maintain a clean, orderly, and welcoming office environment, ensuring all common areas are tidy and well-organized.
• Actively contribute ideas and suggestions for improving the office space, its appearance, and the overall working environment, with a focus on enhancing comfort, aesthetics, and team collaboration.
• Proactively identify any maintenance or repair needs and coordinate with relevant vendors or internal stakeholders to resolve them promptly.
• Manage the reception area by greeting visitors warmly and professionally, handling incoming phone calls, and directing inquiries accurately.
• Ensure the technical setup for phones, especially Teams telephony systems, is monitored regularly to minimize disruptions. Troubleshoot or escalate technical issues as needed to maintain smooth communication.
• Support office supplies management to guarantee all necessary materials are stocked and readily available.
• Assist with general administrative tasks as needed to support the team.
• Provide assistance to the manager by organizing and scheduling of business meetings, ensuring all logistics are arranged and participants are informed.

• Someone genuinely interested in and committed to the responsibilities of this role for the long term.
• Detail-oriented and attentive, with a proactive mindset toward maintaining a positive and efficient office environment.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills, with the ability to represent TMF Group Italy in a professional, welcoming manner.
• Comfortable working with technology, specifically telephony and Teams systems, with the capability to troubleshoot minor issues.
• Reliable, discreet, and supportive to help foster a collaborative workspace.

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