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General Information

Job ID
35905
Location
Amsterdam, The Netherlands
Work Types
Fixed Term, Part Time
Categories
Administration


We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.


About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000 experts and 125 offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Please visit our website to read more about our business: https://www.tmf-group.com


Discover the Role
The Receptionist / Telephone Operator is responsible for managing front desk operations and handling incoming inquiries both by phone and in person. This role represents TMF Group and serves as a key point of contact, providing accurate information and a professional first impression to visitors, clients, and the general public.

Key Responsibilities
  • Answer, screen, and direct telephone calls; take and relay messages efficiently
  • Welcome visitors and direct them to the appropriate contact or meeting location
  • Maintain up-to-date awareness of staff availability and movements
  • Provide general administrative and clerical support
  • Receive, sort, and distribute couriers and deliveries in a timely manner
  • Schedule meeting rooms and coordinate catering for internal and external meetings
  • Ensure IT equipment in meeting rooms is operational and report any issues promptly
  • Maintain cleanliness and readiness of the business centre and meeting rooms
  • Serve and clear catering from meeting rooms after use
  • Issue and record temporary visitor passes
  • Distribute and manage parking cards
  • Maintain appointment scheduling systems (manual or digital)
  • Ensure the reception area remains tidy and welcoming at all times
  • Maintain pantry areas, manage dishwashers, refill coffee machines, and report malfunctions
  • Follow procedures for handling challenging or disruptive visitors

Key Requirements
  • MBO degree or equivalent, preferably in secretarial studies or office management
  • Minimum of 2 years’ experience in office management or a similar role
  • Strong command of Dutch and English, both written and spoken
  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office applications

What’s in it for you?
  • 26 holidays per year (40 hour work week)
  • Pension plan (statutory own contribution – 1% of the pension base)
  • Collective healthcare insurance
  • Company fitness
  • Company language training
  • Commuting allowance, based on 0,23 cent per km (max 30 km one-way) or a NS Business Card
  • Accident insurance
  • WGA gap insurance
  • WIA gap insurance (disability insurance)
  • ANW gap insurance (nabestaanden overbruggingspensioen)
  • Overtime compensation
  • Bike plan
  • Homework allowance – EUR 2,15 per day
  • EUR 200,00 TMF Health Budget annually

We’re looking forward to getting to know you!