TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

TMF Malaysia is looking for Receptionist cum General Administrator to join the team!

1. Reception and Front Office Management

• Visitor Management: Greet, welcome, and direct visitors/clients to appropriate personnel in a professional manner.
• Switchboard Operation: Answer, screen, and forward incoming phone calls, as well as take messages, in a timely and accurate manner.

• Reception Area Upkeep: Ensure the reception area is clean, tidy, and presentable at all times.

• Security: Maintain office security by monitoring visitor logbooks and issuing visitor passes.  

2. Administrative Support

• Correspondence: Receive, sort, and distribute daily mail, courier, and deliveries.
• Clerical Tasks: Perform filing, scanning, photocopying, and data entry duties.
• Documentation: Assist in preparing and formatting documents, reports, and memos.
• Meeting Coordination: Schedule meetings, manage calendar updates, and prepare meeting rooms. 

3. Office Operations and Logistics

• Inventory Management: Monitor and maintain office stationery and pantry supplies, placing orders when inventory is low.
• Office Equipment: Liaise with vendors for maintenance of office equipment (e.g., printers, coffee machines).
• Facility Management: Coordinate with building management for maintenance and cleaning services.
• Travel Arrangements: Assist with arranging travel and accommodation for staff when necessary.
• Invoicing: Assist in processing basic invoices and claims. 

Requirements and Qualifications

• Education: Minimum SPM, Diploma, or equivalent in a relevant field.
• Experience: Proven work experience as a receptionist, front office representative, or similar role.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong verbal and written communication skills (English and Bahasa Malaysia are typically required in Malaysia)
  • Excellent organizational and multitasking abilities.
  • Customer service-oriented mindset.
• Attributes: Professional attitude, appearance, and ability to work independently.