TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Company Secretarial Specialist will support junior and more experienced team members with the delivery of company secretarial services to TMF’s clients.  All company secretarial and associated tasks must be completed in an efficient, professional and timely manner, providing a high quality of service to the client. In addition, required to maintain a good working relationship with the client, answer queries and provide them with any requested documentation.

• Incorporating companies in all free zones, mainland and jurisdictions and providing expert guidance to clients on the different types of business structures (LLC, Free Zone, Branch, etc.) available in the UAE and assist them in selecting the most suitable option.
• Renewing licenses of companies incorporated by the company, as well as new customers who require such services from the company.
• Preparing and managing the client account opening documentation and forms, registers, and other relevant company files, and reporting to management.
• Liaising on a daily basis with relevant authorities including but not limited to Government and Free Zone Authorities, Ministerial Departments, Free Zone Customer Services, Agencies, Law Firms, Courts, Public Notaries, Consulates, Embassies, Customs Authorities, Typing Centers, Chambers, Municipalities, Translators, and other 3rd parties.
• Offering and promoting company services to potential clients and maintaining a professional relationship with them, as well as with business partners, solution service providers, and associates in the UAE, Middle East, Europe, and other locations.
• Managing the key relationships with key clients and developing them further.
• Following up and coordinating post-setup services such as corporate bank account opening, monthly services, immigration and visa related services, office administration services, document clearing and attestation services, and so on.
• Conducting due diligence on new and existing clients as/when required.
• Creating an account for all clients who obtain the company's services.
• Maintaining the validity of the accounts and information recorded, as well as the security of the private and confidential information of the clients available to the company.
• Developing a competency and understanding of the rules, regulations, and practices applicable in the UAE related to the tasks and responsibilities undertaken.
• Maintaining an up-to-date and complete hard copy and soft copy of all documents related to tasks daily and support operational and archival purposes.
• Organize and attend board meetings and annual general meetings (AGMs), prepare agendas, and take minutes to ensure official records are accurately maintained.
• Monitor and ensure compliance with local regulations, including filing statutory documents with the relevant authorities and keeping the company’s information up to date.

Ideally, you are meeting following hiring criteria:

• Minimum 3 years of relevant work experience in a fast-paced, high-volume company secretarial/company formation position in the UAE, with a strong preference for experience in company formation.
• In-depth understanding of basic company secretarial transactions and annual compliance processes.
• Knowledge of Dubai International Financial Centre (DIFC) and Abu Dhabi Global Market (ADGM) regulations is a must.
• Familiarity with the UAE corporate legal framework and company formation procedures.
• Proactive, detail-oriented, and able to manage multiple tasks and deadlines efficiently.
• Ability to work collaboratively within a team while also being self-motivated and able to work independently.
• Excellent command of English, both verbal and written, to effectively communicate with clients and stakeholders.

• AED 4000 air ticket allowance provided after 12 months of service is completed;
• Tier 1 insurance covered with wellness;
• Team building and CSR activities at least twice in a year;
• Fruits and snacks days in the office;
• Work from home option (2 days per week);
• Continuous development that is supported and encouraged through global learning opportunities from the TMF Business Academy and a strong culture of feedback;
• By joining us, you will be part of a truly diverse, global business and benefit from the many advantages that brings. You’ll experience cross-border collaboration, stimulating client work and exciting challenges