TMF

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

TMF India is a Great Place to Work, ISO & ISAE certified organization.

Ensure compliance with Companies Act, 2013, SEZ Rules, FEMA and other applicable corporate laws.

Indian Entities Governance

• Ensure compliance with Companies Act, 2013, SEZ Rules, FEMA and other applicable corporate laws.
• Organize and manage Board Meetings, AGMs and committee meetings including preparation of agenda papers, notices, resolutions, minutes, and maintenance of statutory registers and company records.
• Prepare and file necessary returns and documents with the Ministry of Corporate Affairs (MCA) and other relevant statutory bodies.
• Support internal and statutory audits related to secretarial and legal compliance.
• Coordinate the Corporate Social Responsibility (CSR) Committee activities, including annual budget planning and tracking.
• Maintain the compliance calendar and ensure timely fulfilment of statutory obligations.
• Liaise with regulatory authorities, legal advisors, consultants & internal stakeholders and collaborate with TMF to interpret and implement legal and compliance requirements.
• Ensure timely setup and renewal of Director Signatories, DSCs, certifications, and other compliance-related processes.
• Draft and manage Powers of Attorney and Board-level signatory authorizations.
• Oversee updates or amendments to the Memorandum and Articles of Association.
• Work closely with Finance, HR, Internal Controls, and Payroll teams.
• Support governance processes related to capital injections, issuance of shares, and related accounting/tax implications.
• Assist in legal due diligence and documentation for acquisitions, mergers, or disposals, if applicable.

Global Subsidiaries Support

• Oversee and maintain the ongoing legal corporate secretarial subsidiary compliance.
• Handle Annual General Meeting planning and completion of Global Subsidiaries.
• Manage global corporate secretarial calendar and track local compliance deadlines.
• Manage and oversee the local annual filings and reports.
• Coordinate required board meetings, board resolutions, meeting minutes, and annual general meetings.
• Lead and project manage: Director, officer and representative changes
• Respond to internal and external queries regarding global subsidiary records and compliance documents.
• Support the attorneys with authorized signatory maintenance including applicable power of attorneys
• Coordinate organizational documents such as articles of incorporation/dissolution, bylaws, stock certificates, intercompany agreements and merger agreements.
• Liaison with external counsel and corporate secretarial contacts
• Maintain the internal subsidiary database (currently hCue)
• Organize, manage and maintain all global subsidiary documents and records, including network, shared drive and cloud directories, hard copies and the management of offsite storage facilitation and tracking.
• Obtain signatures, notaries and legalization on documents as required; serve as gatekeeper to the EVP and General Counsel as well as other company Directors and representatives for signatures related to the foreign subsidiaries.
• Manage vendor onboarding and purchase order submissions for global subsidiary vendors.
• Ensure regular updates and maintenance of SharePoint and other company communication portals.
• Perform general administrative duties including creating spreadsheets, reconciliation, tracking deadlines, mailing, scanning and copying.

Scheduled Statutory & Governance Activities

• Board & Committee Meetings: Organize & document Q2, Q3 & Q4 meetings (JulyFebruary).
• Annual General Meeting: Coordinate and document AGM, including dispatch of notice, shareholder communication, and filing of relevant forms.
• MCA/RBI Filings: Timely filing of statutory forms including MGT-7, AOC-4, DIR-3 KYC, MSME, CSR-2, FLA (revised) etc.
• CSR Compliance: Handle CSR action plan, budget allocation & utilization, coordination to obtain Receipts & Utilisation certificates and any queries from the CSR team.
• Handle LEI Renewal
• Policy and Governance Reviews: Update statutory registers, review and maintain MOA/AOA as needed.
• Audit Support: Respond to requests/queries for statutory audit conducted during the period.

Global Subsidiaries:

• Handle Annual General Meeting planning and completion.

• Qualified Company Secretary (ACS) with 3+ years of post-qualification experience.
• Strong knowledge of the Companies Act, SEZ Rules, FEMA, and related legal frameworks.
• Proficiency with MCA filings and use of secretarial software/tools.
• Ability to work independently and proactively with minimal supervision.
• Familiarity with platforms such as hCue, SharePoint and document signing tools like DocuSign.

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities, so you can take your career further within TMF.
• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

• Youll be helping us to make the world a simpler place to do business for our clients.
• Through our corporate social responsibility program, youll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace.
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.

Other Benefits

• Marriage Gift policy
• Paternity and adoption leaves
• Interest-free loan policy
• Salary advance policy
• Well being initiatives