TMF

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11 000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

The team assistant will be providing our accounting team with ongoing support with daily tasks in relation to invoices and payments 

Preparation of payment                          

      * Multiline                            

      * Alpha Fx                           

      * HSBC                               

      * Citi                                    

      * Coupa                               

      * Call back procedure                                   

      * General approval process                          

Storing in VP - naming convention                                  

      * Payments                          

      * Invoices                            

      * Bank statements                           

      * Tax documents                              

          - tax statements                           

          - tax assessments                                   

          - tax returns                                 

          - WHT returns on dividend or management fees                           

      * Legal documents                           

          - Board minutes                           

          - AGM / EGM                               

          - agreements                               

          - status and deed of incorporation                                     

      * Incoming mail + circulate list to servicing team                               

RCS / RBE                                

      * Order an extract                            

      * Make updates / changes                            

      * Update RBE list in O drive                          

Signature                                   

      * Coordinate signature original / DocuSign                            

      * Update VPD                                  

Various tasks                             

      Circulate workflow to OP team to make the change in VPA                           

      Sending documents to tax administration                              

      Filing annual accounts                                 

      Filing consolidation accounts                                   

      Filing of IFRS accounts                                

      Update Progress Tool (AGM + Filing accounts)                                 

      Arrange for legalisation                                

      Arrange for apostille                                     

      Translation                          

      Sending DHL                                   

      De Coursier                                     

      Where to file orginal documents                               

      Paper free Project                            

      Process for creation of a share file for huge bulk of docs sharing                               

      Transfer out - collect and review originals + prepare list of docs to be transferred                   

      Transfer out - coordinate with IT for pdf docs saved in VP D                          

      Transfer out - coordinate with Norouda re LAB and archive                           

      Fill in STATEC Form                                    

      How to read an RCS extract and check on VP the list of signatories, especially for recurring Manacor, Mutua, Fides                                    

      Prepare proxies for absence of managers                             

      Sending registered mail                               

      Handle KYC documentation to compliance                           

      Download Bearing point documents (Funding request, complete, collect signatures and circulate to counterparties                            

      Follow up on client request on note offers: execution and  return to client                         

      DMA & Credit creation via Workflow in VP                            

     Update client tracker with expenses & taxes for payment       

• Administration qualifications
• Ideally 1-2 years of experience in a corporate service provider in Luxembourg
• Fluent in English
• Attention to detail
• Knowledge of banks, payments and tax in Luxembourg 
• Sound organizational skills
• Good computer skills

• Excellent working conditions: good work-life balance, flexibility and great benefits.
• Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests. You will also be able to apply for and be supported for training. We have a TMF Business Academy, which will give you extensive individual training opportunities.
• Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.
• Teamwork: an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important valued and lived daily.
• Ambition: we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.