TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

Reporting to the Market Head of North Asia, this role provides dedicated executive‑level secretarial and administrative support to the Market Head, ensuring well‑managed daily activities, clear communications, and smooth coordination across the region. Key responsibilities include managing the executive’s calendars, travel, meetings, documents, and regional reporting with professionalism and strong organizational capability. 

• Coordinate and manage daily executive activities, including preparing meeting agendas and briefing materials, arranging venues and catering, and ensuring seamless end‑to‑end support for all internal and external meetings.
• Arrange and oversee complex travel itineraries—including local, regional, and international trips—ensuring all documentation (visas, approvals, travel packs) is complete and handling itinerary changes promptly and efficiently.
• Partner closely with internal departments and regional offices across North Asia (Hong Kong, Mainland China, Taiwan, Japan, and South Korea) to ensure operational alignment, timely information flow, and effective communication with both internal and external stakeholders.
• Lead regional reporting coordination by working with sub‑regional teams to ensure timely submission of updates and business reports, while preparing high‑quality business documents such as presentation decks, reports, briefing notes, and meeting summaries.
• Support projects and cross‑functional initiatives as assigned by the Market Head, ensuring progress tracking and on‑time delivery of key milestones, while providing ad hoc administrative and operational support to the Market Head and the broader leadership team. 

• University graduate with a minimum of 5 years’ relevant experience in executive support, ideally gained in a multinational organization working closely with senior leadership.
• Excellent command of written and spoken English, Cantonese, and Mandarin.
• Proficient in MS Office applications, particularly Word, Excel, and PowerPoint, with strong document‑preparation and presentation skills.
• Exceptional organizational, time management, and project coordination abilities, with the capacity to manage multiple priorities in a fast‑paced environment.
• Outstanding interpersonal and communication skills, with confidence in interacting with stakeholders at all levels across regions and cultures.
• Proactive, resourceful, and able to work independently with minimal supervision while demonstrating strong problem‑solving capabilities.
• High level of integrity, professionalism, and discretion, with a strong commitment to maintaining confidentiality.

Pathways for career development 

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF
• Continuous development is supported through global learning opportunities from the TMF Business Academy

Making an impact 

• You’ll be helping us to make the world a simpler place to do business for our clients
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work

A supportive environment 

• Strong feedback culture to help build an engaging workplace
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.