TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

The Office Administration Supervisor oversees daily office and facilities operations, leading the administration team to ensure a smooth, efficient, and safe workplace. The role supports policy implementation, vendor coordination, and office projects across two floors serving approximately 250 employees.

• Provide daily administrative and facilities support to ensure smooth and efficient office operations for approximately 250 employees across two office floors.
• Supervise and guide the administration team in delivering high‑quality services, including front desk operations, courier and mail handling, fixed asset management, office supplies control, and storage maintenance.
• Assist in the development, enhancement, and implementation of administrative guidelines, procedures, workflows, and safety/security protocols to improve operational effectiveness and optimize resource utilization.
• Coordinate office space planning activities and support renovation, relocation, and workplace enhancement projects.
• Liaise with landlords, vendors, and service providers on facility maintenance, procurement, and renovation matters to ensure timely and efficient service delivery.
• Assist in preparing annual budgets and monitor office expenditures to ensure costs remain within approved limits.
• Prepare administrative reports, maintain documentation, and undertake ad hoc tasks or projects as assigned.

• University graduate in Business Administration, Management, or related disciplines.
• Minimum of 5 years’ experience in office administration or facilities support, including at least 2 years in a supervisory or team‑lead role within sizable organizations. Experience in professional services firms is an advantage.
• Hands‑on experience in reviewing, enhancing, and implementing administrative procedures and guidelines.
• Strong problem‑solving skills; proactive, detail‑oriented, and able to perform effectively in a fast‑paced environment.
• Responsible, well‑organized, and capable of managing multiple tasks while maintaining high service standards.
• Strong interpersonal and communication skills, with the ability to interact confidently and effectively with staff at all levels.
• High level of integrity and professionalism, with a strong commitment to company values and ethical conduct.
• Good command of written and spoken English and Cantonese.
• Proficient in MS Office applications.

Pathways for career development 

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF
• Continuous development is supported through global learning opportunities from the TMF Business Academy

Making an impact 

• You’ll be helping us to make the world a simpler place to do business for our clients
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work

A supportive environment 

• Strong feedback culture to help build an engaging workplace
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.