TMF

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

The Transitions Project Coordinator supports the successful migration of services from Local Offices to the Shared Service Centre (SSC) in Katowice, with a primary focus on Accounting & Tax (A&T), Global Entity Management (GEM) and HR&Payroll services. The role helps translate the transition approach into actionable plans, coordinates stakeholders and deliverables, and supports governance to enable an on-time, high-quality go-live and stabilisation.

Working closely with the Transitions Lead, the Project Manager and cross-functional subject matter experts, the role ensures disciplined execution across the transition lifecycle (discovery, target operating model design, go-live and stabilisation), maintaining clear communication, accurate documentation and effective risk management.

Transition planning & coordination:

• Support the development and maintenance of detailed transition plans, timelines, and trackers
• Coordinate activities across multiple workstreams (A&T, GEM, HRP where relevant)
• Track progress against milestones and proactively highlight risks and delays
• Ensure alignment with defined transition phases (discovery, target operating model design, go-live and stabilisation)

Stakeholder management & communication:

• Act as a key coordination point between Local Offices, SSC Teams in Katowice, Global Stakeholders and SMEs
• Support preparation of status updates, reporting packs, and governance materials
• Facilitate regular project meetings (weekly updates, working sessions, SteerCo support)
• Ensure clear, structured, and timely communication across all stakeholders

Project governance & reporting:

• Maintain core project documentation (RAID logs (Risks, Assumptions, Issues, Dependencies); Action trackers with clear ownership and deadlines; Transition dashboards and status reports
• Monitor progress and escalate issues where needed
• Support adherence to internal governance frameworks and SLAs

Knowledge transfer & transition execution:

• Coordinate knowledge transfer (KT) activities in line with SSC transition expectations and readiness criteria
• Track readiness for transition
• Support onboarding of SSC teams into new processes and tools
• Ensure all transition deliverables are completed prior to go-live

Change management support:

• Support execution of change management and communication plans
• Assist in preparing communication materials 
• Help track stakeholder readiness and adoption of new ways of working
• Identify potential resistance and support mitigation actions

Process & data management:

• Support process mapping and documentation (As-Is / To-Be)
• Assist in gathering and validating data required for transition planning
• Ensure consistency and standardization across transitioned processes
• Collaborate with SMEs to resolve process gaps and clarifications

Continuous improvement & stabilisation:

• Support post-go-live stabilization activities
• Track issues during Hyper Care periods and ensure resolution
• Capture lessons learned and contribute to continuous improvement initiatives
• Support development of standardized templates and best practices across transitions

• 2–5 years of experience in:
  • Project coordination / project management
  • SSC / outsourcing / transition environments (preferred)
  • Finance, Accounting, Tax, Payroll or Corporate Services (advantage)
• Bachelor’s degree (business, finance, operations, project management or similar) or equivalent experience
• Strong organizational and coordination skills
• Fluent English (written and spoken); knowledge of an additional European language would be an advantage
• Excellent communication and stakeholder management abilities
• Ability to manage multiple priorities in a dynamic, international environment
• High attention to detail and structured way of working
• Strong Excel and PowerPoint skills (reporting & presentations)
• Familiarity with project management tools and methodologies
• Project management certification (e.g., PRINCE2, PMP, Agile) is an advantage
• Nice to have: 
  • Experience with accounting, tax or payroll software
  • Exposure to multi-country transitions
  • Basic understanding of change management frameworks

• An exciting opportunity in an international company
• Convenient central location of the office
• Stable employment
• Flexi-time and hybrid/remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects