TMF

TMF Group is looking for a Executive for HR & Payroll l in our Kuala Lumpur office.

Payroll Delivery & Portfolio Management 

• Manage assigned payroll portfolio comprising a minimum of 500 payslips or 12-15 clients, subject to client complexity and service scope 
• Perform end-to-end payroll processing including data preparation, calculation, validation, and finalisation 
• Ensure accurate computation of salaries allowances, overtime, claims, unpaid leave, deductions, and statutory contributions (EPF, SOCSO, EIS, PCB, HRDF where applicable)
• Perform payroll validations, reconciliations, and reasonableness check prior to submission 
• Identify payroll discrepancies and operational issues, and resolve routine matters or escalate where required 

Timeliness & Accuracy 

• Delivery all payroll, statutory fillings, reports, and client deliverables within agreed timelines and SLAs. 
• Achieve and maintain 100% payroll accuracy, with strong focus on error prevention and validation controls 
• Identify discrepancies and resolve issues prior to payroll finalisation
• Escalate complex issues or risk in a timely manner

Statutory & Regulatory Compliance 

• Ensure full compliance with local employment and payroll regulations, including the Malaysian Employment Act and statutory requirements. 
• Prepare statutory fillings, bank files, and payroll-related reports in line with regulatory and client requirements. 
• Support year-end activities including Form EA, Form E, CP&D, and audit-related payroll documentation. 
• Maintain up-to-date knowledge of statutory and regulatory requirements. 

HR Administration Support

• Maintain accurate employee master data and HR & payroll matters. 
• Coordinate leavers' processes, final payments, and statutory de-registration where applicable. 

Client & Stakeholder Management

• Act as a primary operational contact for assigned clients on HR & payroll matters 
• Respond to client queries professionally and independently, escalating issues where appropriate. 
• Proactively highlight payroll variances, compliance risks, or operational issues to the Team Leader, with proposed resolutions. 
• Support client audits, statutory reviews, and information requests. 

Quality, Controls & Knowledge Mastery 

• Adhere strictly to TMF internal controls, quality standards, and ISAE requirements. 
• Demonstrate strong mastery of payroll concepts, payroll systems, and system-generated reporting, avoiding manual workarounds outside approved processes. 
• Apply sound understanding of the Employement Act and labour regulations when handling payroll and employee lifecycle matters.
• Participate in root cause analysis for payroll errors and implementation of corrective and preventive actions. 
• Demonstrate strong working knowledge of payroll systems and operational processes. 

Operational Excellence & Process Improvement

• Support improvements in payroll processes, accuracy, and efficiency 
• Participate in standardization, automation, and system-related initiatives. 
• Support projects and transitions where required 

Team & Ad Hoc Support 

• Support the Team Leader in daily deliverables and deadline management. 
• Provide guidance and assistance to junior team members on payroll tasks and processes where required
• Collaborate with team members to ensure timely and accurate deliver 
• Support ad hoc tasks, special assignments, and project-based activities as assigned by the Team Leader or Management. 

• A Diploma or Degree in Human Resources Management, Accountancy, or related disciplines is preferred.
• Minimum of three years' experience in payroll processing required; HR officers with payroll expertise are also encouraged to apply.
• Experience managing multiple payrolls independently for medium to large portfolios
• Proficient in local employement ordinances, tax regulations, pension schemes, and related laws. 
• Strong verbal communication skills and ability to engage effectively with clients.  

Pathways for career development 

• Work with colleagues and clients around the world on interesting and challenging work.
• We provide internal career opportunities so you can take your career further within TMF
• Continuous development is supported through global learning opportunities from the TMF Business Academy

Making an impact 

• You’ll be helping us to make the world a simpler place to do business for our clients
• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work

A supportive environment 

• Strong feedback culture to help build an engaging workplace
• Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.