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General Information

Job ID
36799
Location
Brussels, Belgium
Work Types
Full Time
Categories
Client Payroll


We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.


About TMF Group

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.


Discover the Role

The HR & Payroll Assistant is responsible for supporting our Belgian HR & Payroll team by performing administrative and operational tasks related to payroll processing and employee lifecycle transactions to guarantee service quality across the client portfolio. Working under close supervision, the HR & Payroll Assistant will also assist in the management of reports, process client payments in accordance with internal processes, compliance requirements, and internal tools. For the right candidate, our team and company will provide effective training workshops so that the candidate can understand the basics of Belgian payroll regulations and provide support to the team in line with the required responsibilities.


Key Responsibilities
  • Process client payments in accordance with internal processes and compliance requirements.
  • Proactively report on payment statuses and follow up with the team and Supervisors regarding:
    • Missing payment information.
    • Missing control documents.
    • Missing funds.
    • Approaching payment deadlines.
  • Ensure compliance and follow required standard control procedures (e.g., according to our ISAE3402 certification).
  • Actively participate in yearly audits and ensure compliance procedures are aligned with ISAE requirements.
  • Assist with the invoicing process and follow up on payments that need to be made for clients.
  • Support administrative tasks during quieter periods.
  • Participate in our training plan and work on your own development by identifying growth opportunities.
  • Understand and manage access to our internal workflow tools (Horizon, Enate, ShareFile).
  • Establish positive working relationships with the payroll team and other payment stakeholders.
  • Answer daily emails and tickets.
  • Act as a team player and contribute to the growth of the team with your ideas.

Key Requirements
  • Good knowledge of English; French and/or Dutch is required.
  • Strong ownership and organizational skills.
  • Responsiveness and timeliness.
  • Good communication skills with a customer service mindset.
  • Team collaboration skills and willingness to learn and grow within the organization.
  • Attention to detail and focus on quality.
  • Acts with integrity.
  • Upholds the values of the organization.
  • Ability to follow procedures and instructions.

Education

  • Secondary education diploma or equivalent.
  • Relevant studies in Administration, HR, Accounting, Business, or a related field are an advantage.

Experience

  • Previous administrative experience is beneficial but not required.
  • Internship or entry-level experience in HR, payroll, customer service, or shared services is an advantage.

What’s in it for you?
  • A net representation allowance to optimize the package;
  • A net homeworking allowance;   
  • Hospitalization insurance DKV (children and partner can be affiliated for free);
  • Ambulant cost insurance DKV;
  • Dental and Eye insurance DKV;                           
  • Group Insurance with AG Insurance: 5% of annual gross salary (no employee contribution);
  • 26 days of paid holiday/annum (20 legal days – 6 extra-legal days);
  • Flexibility in working hours;                         
  • Meal vouchers: 8 EUR/day worked (with the legal minimum of 1.09 EUR employee contribution);
  • Eco vouchers: 250 EUR/year fully worked;                      
  • A company laptop;                          
  • Benefits @ work access, where you can get discounts from different brands;
  • Online trainings across the globe from our own Business Academy to get to know us and our services better!

We’re looking forward to getting to know you!